1981 Hollywood Drive, Suite 300, Jackson, Tennessee  38305
Phone  -  (731) 660-6221 extension 3810 / Fax  -  (731) 664-8319
Hours  -  Monday - Friday, 9:00 AM - 4:00 PM
Madison County website - http://co.madison.tn.us

The Madison County Archives was first established in 1999 in downtown Jackson, then relocated to the old Union University campus east of downtown before moving to its present location in 2009.  We are located in the former Old Hickory Academy building next to the Jackson Center for Independent Living, across the street from Poplar Heights Baptist Church, and just south of the West Tennessee Area Council of the Boy Scouts of America. 

Our Work 

     The Madison County Archives is a department of the government of Madison County, Tennessee and is under the direct control of County Mayor Jimmy Harris.  We develop and manage the county archives program, organize and preserve county historical records, and assist citizens and researchers in the use of the many fragile and important documents and bound volumes.  We work closely with elected officials and department heads to preserve the permanent records of their respective offices and advise the county mayor and the Madison County Public Records Commission on our performance.  Following the guidelines of the University of Tennessee County Technical Advisory Service, the permanent and historically significant records created by Madison County government offices and departments are transferred to the Madison County Archives based on a retention schedule.

Rules of Use

     Records are maintained on special shelving and racks and in lockable cabinets.  Researchers sign in our register book in our reception area and make their requests known to the staff, who retrieve and oversee the use of the requested documents.  Patrons may be asked to wear provided white cotton gloves or latex gloves when handling the most fragile documents. Photocopies can be made by staff at $.25 per page, or scanned documents may be saved to a flash drive or emailed free of charge.  Patrons may also take photographs of documents or use hand scanners (if records are not too fragile) free of charge.  Our staff also welcomes research inquiries by email, mail, or phone.

     Some records are confidential and are still under the control of the issuing county official or department until such time as they may be open for public scrutiny.  Permission from authorizing officials must be obtained before access to these records will be granted.

 Our Volunteers

     We currently have four dedicated volunteers who assist us with the processing and organizing of records: Starla Dougan, Helen Johnson, and Elizabeth Shaw, all of Jackson; and Sandra Kelly of Henderson. We have also hosted interns from Union University to assist us and earn class credit.

     We welcome more volunteers and interns who are interested in preserving Madison County history; please contact assistant archivist Lorri Skelton for more information on becoming a volunteer and archivist Tom Aud for information on serving as an intern.

Links

     Please click the links below to learn more about us and our mission.

April 2016 Brochure.pdf April 2016 Brochure.pdf
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  • Letter from 1930 stating importance of keeping county records
societyofcolonialwars.pdf societyofcolonialwars.pdf
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  •  Letters of commendation

darletter.tif darletter.tif
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  • Articles about us in The Jackson Sun
stategrantawardarticle.pdf stategrantawardarticle.pdf
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grantawardarticle.pdf grantawardarticle.pdf
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archivesmontharticle.tif archivesmontharticle.tif
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  • Information on Tennessee's Replevin law, courtesy of the Tennessee State Library and Archives.
replevin brochure.pdf replevin brochure.pdf
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About Us

Archivist - Thomas L. Aud
     Monday & Friday, 9:00 AM - 4:00 PM
     Wednesday, 9:00 AM - 11:15 AM

Assistant Archivist - Lorri Skelton
     Monday - Thursday, 9:00 AM - 4:00 PM

Assistant - Paulette Fairchild
     Tuesday & Thursday, 9:00 AM - 4:00 PM
     Wednesday, 9:00 AM - 1:30 PM

Latest News & Events

  • Library & Archives Launches Digital Collection Honoring World War I Soldier by Blake Fontenay, Tri-Star Chronicles Coordinator- As Memorial Day approaches, the Tennessee State Library & Archives is commemorating the 100-year anniversary of World War I by launching a new digital collection on TeVA (Tennessee Virtual Archive). The Tennessee World War I Gold Star Records, 1918-1924 is a memorial collection honoring Tennessee servicemen who died during the Great War. Soldiers' records offer insights into early 20th century life and the loss experienced by servicemen and their families. The gold star tradition began after the United States entered World War I in 1917. While men boarded trains and ships bound for military camps or foreign shores, their families proudly hung small flags with blue stars in windows to announce that they had loved ones who were in the service. In less than two years, around 4,000 Tennesseans' blue stars were exchanged for gold ones as families received notice of their loved ones' deaths. After the war ended, American incorporated the gold stars in their commemorative efforts at home and abroad. As a part of these efforts, more than 1,000 records of "gold star boys" were collected by the Tennessee Historical Committee, the Library & Archives, and county "mother-chairmen." The records collected include a broad range of materials, such as soldier portraits, family histories, and battlefield correspondence. "Thanks to the work of the historical committee, the volunteers in each county and the staff of the Library & Archives, we have a strong record of Tennesseans who sacrificed their lives in World War I," Secretary of State Tre Hargett said. "We owe a debt of gratitude to those who had the foresight years ago to preserve those records. The material contained within Tennessee's gold star collection gives us so much insight into one of the bloodiest conflicts in our country's history." People who access the new online collection can search for information in a number of ways - by soldier names, cities, counties or service information. One notable feature is the "browse by military branch option," which allows users to easily find records of servicemen in the Army, Marine Corps, Navy or Air Service (a precursor to the Air Force). Genealogical researchers will find information such as the names of soldiers' parents and next-of-kin useful in reconstructing information from the 1890 Census, the records of which were almost completely destroyed in a 1921 fire. Historians will discover valuable primary source material in correspondence from the home front and the battlefront. The digital collection currently provides access to 601 soldiers' records with surnames 'A' through 'H,' which represents about half of the total collection. Files can be downloaded directly from the site for research purposes. The collection is projected to be completed by Veterans Day, formerly known as Armistice Day in honor of the ceasefire that ended World War I. Access TeVA at: http://teva.contentdm.oclc.org

Special Collections

  • The Madison County Archives has many local history and genealogy books available for patrons to use while they are researching at the Archives, including Jackson & Madison County - Yesterday, Today & Tomorrow, a recently published (2015) pictorial history by Harbert Alexander, Thomas L. Aud, Mitch Carter, Mary Reed, and Ginger Williams, and sponsored by The Friends of the Library of Jackson & Madison County. Other publications include:

The West Tennessee Historical Society Papers, Volume LXVIII, 2014

Tales of Madison by Harbert Alexander, 2002

Historic Madison by Emma Inman Williams, 1946 & 1972

Images of America - Madison County by Linda J. Higgins and Scott Parish, 2009

Jackson & Madison County - A Pictorial History by Emma Inman WilliamsMarion B. Smothers, and Mitch Carter, 1988

Memories of Memphis - A History in Postcards by Ginny Parfitt and Mary L. Martin, 2005

Records of Hollywood Cemetery published by The Mid-West Tennessee Genealogical Society and Jackson-Madison County Homecoming '86 Steering Committee, 1988

Cemetery Records of Madison County, Tennessee - The Southern Half of County, Volume I and The Northern Half of County, Volume II published by The Mid-West Tennessee Genealogical Society, 1995 & 1998

  • These postcards featuring Jackson and Madison County sites were brought to us by Juanita Shaw of Jackson to scan and share on our website. Other postcards of various west Tennessee locations are posted on our Facebook page.
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