The Madison County Archives is a department of the government of Madison County, Tennessee and is under the direct control of County Mayor Jimmy Harris. We develop and manage the county archives program, organize and preserve county historical records, and assist citizens and researchers in the use of the many fragile and important documents and bound volumes. We work closely with elected officials and department heads to preserve the permanent records of their respective offices and advise the county mayor and the Madison County Public Records Commission on our performance. Following the guidelines of the University of Tennessee County Technical Advisory Service, the permanent and historically significant records created by Madison County government offices and departments are transferred to the Madison County Archives based on a retention schedule.
Direct Grants to Local Government Archives Award - March 14, 2014
Left to Right: Tennessee State Senator Lowe Finney and son; Madison County Deputy Tony White, Tennessee State Representative Jimmy Eldridge, Madison County Archivist Tom Aud, and Tennessee Secretary of State Tre Hargett.
This $2,000 grant was used to buy archival supplies for the preservation and organization of our historically significant and permanent county government records.
Rules of Use
Records are maintained on special shelving and racks and in lockable cabinets. Researchers sign in our register book in our reception area and make their requests known to the staff, who retrieve and oversee the use of the requested documents. Patrons may be asked to wear provided white cotton gloves when handling the most fragile documents. Photocopies can be made by staff at $.25 per page, or scanned documents may be saved to a flash drive or emailed free of charge. Patrons may also take photographs of documents or use hand scanners (if records are not too fragile) free of charge. Our staff also welcomes research inquiries by email or phone.
Some records are confidential and are still under the control of the issuing county official or department until such time as they may be open for public scrutiny. Permission from authorizing officials must be obtained before access to these records will be granted.
We currently have four dedicated volunteers who assist us with the processing and organizing of records: Starla Dougan, Helen Johnson, and Elizabeth Shaw, all of Jackson; and Sandra Kelly of Henderson.
We welcome more volunteers who are interested in preserving Madison County history; please contact assistant archivist Lorri Skelton for more information on becoming a volunteer.
Archivist - Thomas L. Aud
Monday & Friday, 9:00 AM - 4:00 PM
Wednesday, 9:00 AM - 11:15 AM
Assistant Archivist - Lorri Skelton
Monday - Thursday, 9:00 AM - 4:00 PM
Assistant - Paulette Fairchild
Tuesday & Thursday, 9:00 AM - 4:00 PM
Wednesday, 9:00 AM - 2:00 PM
Click on our Contact Us link to see examples of paper ephemera we have found while processing county records.
The Madison County Archives has received a grant to provide training for local government offices on the handling, storing and preservation of local records. A check for $2,500 [below] was presented by Tennessee's Secretary of State Tre Hargett and State Representative Jimmy Eldridge at the office of Madison County Mayor Jimmy Harris at the County Courthouse at 2:00 PM on Wednesday, June 18, 2014. Also in attendance was County Archivist Tom Aud. These funds are distributed through the Tennessee State Library and Archives from the Tennessee Historical Records Advisory Board and the National Archival Partnership Re-grant Program. The workshop was held May 6 & 7, 2014 and was led by Tom Clareson with LYRASIS. Staff members and volunteers from the Archives and other county departments, such as Circuit Court, County Clerk, Airport, and Highway Department attended six sessions over one and a half days. As a result, some departments have begun to review and revise their methods and procedures for their older records or have begun planning to transfer them to the County Archives.
Left to Right: Madison County Mayor Jimmy Harris; Tennessee Secretary of State Tre Hargett; Madison County Archivist Thomas L. Aud; Tennessee State Representative Jimmy Eldridge.
Please click the links below to learn more about us and our mission.