1981 Hollywood Drive, Suite 300, Jackson, Tennessee  38305
Direct Phone - (731) 300-3987
Phone - (731) 660-6221 ext. 3810 / Fax  -  (731) 664-8319
Hours  -  Monday - Friday, 9:00 AM - 4:00 PM
Madison County website - www.madisoncountytn.gov

The Madison County Archives was first established in 1999 in downtown Jackson and then relocated to the old Union University campus east of downtown before moving to its present location in 2009.  

We are located in the north end of the Madison County Complex building across Hollywood Drive from Poplar Heights Baptist Church and just south of the West Tennessee Area Council Boy Scouts of America.

About Us

Archivist - Thomas L. Aud
     Monday & Friday, 9:00 AM - 4:00 PM
     Wednesday, 9:00 AM - 11:00 AM

Assistant Archivist - Lorri Skelton
     Monday - Thursday, 9:00 AM - 4:00 PM

Assistant - Paulette Fairchild
     Monday, Tuesday, Thursday, 9:00 AM - 1:45 PM
     Wednesday - 9:00 AM - 4:00 PM

Our Work

     The Madison County Archives is a department of the government of Madison County, Tennessee and is under the direct control of County Mayor Jimmy Harris.  We develop and manage the county archives program, organize and preserve county historical records, and assist citizens and researchers in the use of the many fragile and important documents and bound volumes.  We work closely with elected officials and department heads to preserve the permanent records of their respective offices and advise the county mayor and the Madison County Public Records Commission on our performance.  Following the guidelines of the University of Tennessee County Technical Advisory Service, the permanent and historically significant records created by Madison County government offices and departments are transferred to the Madison County Archives based on a retention schedule. Click below to see the Public Records Policy for the Madison County Archives, Madison County, Tennessee.

PUBLIC RECORDS POLICY Madison County.pdf PUBLIC RECORDS POLICY Madison County.pdf
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Our Records

     Our records in our physical facility are original paper and bound volume records. They are on microfilm at the Tennessee State Library and Archives and some are digitized on the Family Search website. We do not have the majority of our records digitized to be accessed from this website. Our staff welcomes research inquiries by phone, email, mail, or in person; we will scan and send records to patrons or make photocopies on an "as requested" basis.

Rules of Use

    Records are maintained on special shelving and racks and in lockable cabinets.  Researchers sign in our register book in our reception area and make their requests known to the staff, who retrieve and oversee the use of the requested documents.  Patrons may be asked to wear provided white cotton gloves or latex gloves when handling the most fragile documents. Photocopies can be made by staff at a charge, or scanned documents may be saved to a flash drive or emailed free of charge.  Patrons may also take photographs of documents or use hand scanners (if records are not too fragile) free of charge.  Our staff also welcomes research inquiries by email, mail, or phone.

     Some records are confidential and are still under the control of the issuing county official or department until such time as they may be open for public scrutiny.  Permission from authorizing officials must be obtained before access to these records will be granted. 

Public Records Commission

     The Madison County Public Records Commission is the trustee of the public record of Madison County government.  Civic memory is found in public records, the documents that are tools of government and evidence of the actions of government.  The confidence of citizen voters and taxpayers in their governments rests on the integrity of the public record.  Tennessee state law recognizes this by requiring that certain records be kept for a time until their usefulness is gone and they may be destroyed; and by requiring that other records are "permanent" and should be kept available for public inspection for so long as it is humanly possible to preserve them.  The Public Records Commission sees to the integrity of public records and civic memory, decides what is important enough to preserve permanently and what may be destroyed, and assures that a good public record is available for public inspection.  Our Public Records Commission works hand in hand with county departments and our Archives to achieve those objectives.*

     The Madison County Public Records Commission meets at least twice a year, elects its own officers, keeps records of decisions and transactions, reports at least once a year to the County Mayor and County Commission on commission activities and the state of records and archives management in Madison County, authorizes or disapproves requests from county offices to destroy original records using records retention schedules prepared by the County Technical Advisory Service for guidance, and reviews the operations of our Archives to assure the County Commission that it meets archives management standards.*

Members of the 2019-2020 Public Records Commission:

  • Thomas L. Aud, Madison County Archivist and genealogist- chairman

  • Cornelia Tiller - vice chairperson

  • Sarah McClain, Administrative Assistant to the Madison County Board of Commissioners - recording secretary

  • Harbert Alexander - County Historian
  • Don Allen - Circuit Judge, Division II

  • Fred Birmingham - County Clerk

  • Katie Y. Brantley - County Commissioner

  • Angie Byers - County Register
  • Steve Maroney - County Attorney

  • Jack D. Wood - Tennessee Room Librarian, Jackson-Madison County Library
*Source:  Tennessee Archives Management Advisory bulletin "County Public Records Commissions and Municipal Records:  A Handbook of Statutory Provisions, Notes and TSLA Policies", Tennessee State Library and Archives

Latest News & Events

  • Check out this video presentation entitled It's Not All Online, part of the Library and Archives Workshop presentations of the State of Tennessee State Library and Archives: https://youtu.be/KD5TfbjKiEU
  • The Madison County Archives has received a $3,000 Direct Grant to Local Archives Development grant from the Tennessee State Library & Archives; the grant will be used to purchase archival boxes mostly for permanent Chancery Court civil action files from the 1920s and forward that are currently being processed by assistants and volunteers.
  • I Found It In The Archives! Powerpoint presentation was presented by assistant archivist Lorri Skelton at the Mid-West TN Genealogy Society and the Bemis Historical Society meetings earlier this year; click on the thumbnails below to see the presentation:

 Our Volunteers

     We have dedicated volunteers who assist us with the processing and organizing of records, some of whom are members of the Mid-West Tennessee Genealogical Society. We have also hosted interns from Union University to assist us and earn class credit.

     We welcome more volunteers and interns who are interested in preserving Madison County history; please contact assistant archivist Lorri Skelton for more information on becoming a volunteer (community service hours may be recorded for the volunteer's benefit) and archivist Tom Aud for information on serving as an intern.

Links

     Please click the links below to learn more about us and our mission.

Mission Statement and Collecting Policy.pdf Mission Statement and Collecting Policy.pdf
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April 2016 Brochure.pdf April 2016 Brochure.pdf
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replevin brochure.pdf replevin brochure.pdf
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  • Information on Tennessee's Replevin law, courtesy of the Tennessee State Library and Archives.

Other Resources

     Other resources for genealogical and historical research for Madison County, Tennessee are listed below: 


The Tennessee Room at the

Jackson-Madison County Library

433 East Lafayette Street

Jackson, TN 38301

(731) 425-8600


 

 Tennessee State Library and Archives

403 Seventh Avenue North

 Nashville, TN  37342-0312

(615) 741-2764

Online Genealogy Index Search

Search military records, vital records and other Tennessee resources indexed over many years

 

Office of Vital Records

421 Fifth Avenue North

Nashville, TN  37247

(615) 741-1763

 

Mid-West Tennessee Genealogical Society

841 Sanford Street

Henderson, TN  38340-2006

 

Tennessee TNGen Web Project


Madison County Records on Family Search

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